OMNI Solutions Group Blog

OMNI Solutions Group has been serving the Washington D.C. metropolitan area since 1994, providing IT Support such as technical help-desk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Rely Less on Your Printer

Tip of the Week: Rely Less on Your Printer

Going paperless these days is all the rage, even though we understand why some organizations like to keep their hardcopy documentation printed out and available. If you’re careful, you can minimize printing to reduce the costs associated with printing, while still keeping your critical files organized and at the ready.

Here are some ways you can adapt your office’s printing tendencies to match your goals.

Putting Together a Print Policy

Any policies or procedures you put together for your organization’s printing policy should be documented, in language that is both clear and concise, in a location where it’s readily accessible to your staff. It should include all of the following:

  • How many prints each department/user should make in a given period of time.
  • Which documents can be printed in color, and which should remain in greyscale.
  • Which documents should be produced in hardcopy, and which can remain digital.
  • Which pages from a given document actually need to be printed, and which can be omitted from the hardcopy.
  • The cases in which double-sided printing is an option.
  • Whether or not a document has received an initial proofreading.

These guidelines should be preferable ranges that you can change and adapt rather than those that remain static. You can never know when your business will require that you have hard copies of documents, so don’t be afraid to throw away the printing caps when you need to. That being said, placing a cap on your business’ printing will naturally save you quite a bit of capital through simple awareness of resources.

Using Network Printers with Print Management Software

This kind of organic decrease in printing will only get you so far. It’s more economical to invest in a network-attached printer that the entire office shares. This is great for your organization’s printing policy because it can give you key insights into your organization’s printing habits and provide ways to decrease waste. It also decreases the number of devices that need to be maintained.

OMNI Solutions Group can provide your organization with a plethora of ways to take advantage of the latest printing technology. To learn more, reach out to us at 301-869-6890.

Comments

 
No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Monday, 23 September 2019
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Tip of the Week Technology Cloud Privacy Hackers Hosted Solutions Best Practices Backup Internet Business Business Computing IT Services Productivity Business Continuity Google Software Hardware Malware Miscellaneous Windows 10 Innovation Computer Disaster Recovery Microsoft VoIP Mobile Computing Mobile Device Management Efficiency Network Security Data Windows Workplace Tips Managed Service Provider Smartphone Server IT Support Mobile Devices Upgrade Email Save Money communications Virtualization Chrome Android Employer-Employee Relationship User Tips Small Business Office Budget Holiday Best Practice Telephone Systems Recovery Microsoft Office Application Apps Managed IT BYOD VPN Information Technology Quick Tips Hacking IT solutions Network Data Management Outsourced IT Operating System Communication Computers Saving Money Automation Lithium-ion battery Wireless Technology Managed IT Services Tablet Avoiding Downtime Business Intelligence Gmail Hard Drives Disaster Going Green Bandwidth The Internet of Things Remote Computing Social Engineering Ransomware Firewall Spam Facebook Unified Threat Management WiFi DDoS Customer Service Administration Big Data Alert Password Smartphones Social Phone System Hosted Solution Streaming Media Government Mobility Telephony Gadgets Cybercrime Office Tips Browser Remote Monitoring Private Cloud Risk Management Biometrics Network Congestion Health Passwords Proactive IT Humor Cost Management BDR hacker Storage Save Time IT consulting Analytics Internet of Things Collaboration Laptop iPhone Trending Shortcut Benefits HIPAA Sports SharePoint Touchpad PowerPoint Search Update Entertainment Distributed Denial of Service Branding Safety Files Regulations Presentation Teamwork Two-factor Authentication Retail Money Excel eWaste Emergency Reliable Computing Chromecast Meetings Operating Sysytem intranet IT service Cybersecurity Virtual Reality Administrator Computer Accessories Television Apple User Saving Time Buisness Solid State Drive Science Domains Data Breach Access Cameras Mouse Best Available Customer Relationship Management History Transportation Printer App Law Enforcement Avoid Downtime Social Media Instant Messaging Robot Printer Server SaaS Wearable Technology Virtual Desktop Reputation Networking Tech Support Bluetooth Data storage Phishing Business Management Near Field Communication HaaS Running Cable Maintenance Human Resources Shadow IT Internet Exlporer Fax Server WIndows 7 Google Drive Colocation Education IT Technicians User Error Document Management Uninterrupted Power Supply Marketing Managing Stress Bloatware Applications Antivirus