OMNI Solutions Group Blog

OMNI Solutions Group has been serving the Washington D.C. metropolitan area since 1994, providing IT Support such as technical help-desk support, computer support, and consulting to small and medium-sized businesses.

Instant Messaging Tips for Greater Productivity

Instant Messaging Tips for Greater Productivity

Communication is a key part of the workplace, and modern tools have made it more efficient than ever before to stay in contact with one another. One of the most important tools in the modern business’ repertoire is instant messaging, which is somewhat challenging to utilize without a way of ensuring productivity and professionalism.

There are several reasons why instant messaging can make or break your internal communications infrastructure. Here are a few ways it can benefit your organization.

Fewer Errors

Miscommunication happens, but a business setting is no place for this if it can be helped. If you fail to share the correct information with the right people, productivity could decrease and put operations at risk. Proper communication is able to minimize the risk of these errors.

Increased Accountability

When a business keeps its communications open all around, you might see an increase in companywide compatibility. This means that employees from all parts of your business will be forthcoming about their responsibilities for certain milestones in a process, keeping each member of a team productive, focused, and up to speed.

Improved Teamwork

Better communication leads to better cooperation, leading to problems being solved easier and quicker. In this way, communication can help your organization mitigate issues and solve them in a more efficient way. Furthermore, problems that span departments can be resolved without interpersonal issues affecting the work involved.

Effective Problem Solving

Communicating gives your team a better pool of talents to work toward a goal. It doesn’t matter if the problem is strategic or technical; this ability will give you more options to resolve an issue and benefit your business’ operations.

Instant Messaging in the Workplace

All of these outcomes can potentially result from a messaging application’s use, as long as it’s implemented correctly. You want to make sure that the solution you intend to use works properly with your business’ goals. Furthermore, an instant messaging solution is only valuable if your staff are using it effectively. Here are some best practices to consider for your instant messaging system:

  • Keep it in check: There’s a fine line between your staff properly using instant messaging capabilities and aimlessly chatting all day. Encourage your staff to limit their conversations to those related to the workday.
  • Remain professional: Conversations that occur through your instant messaging software should be focused on workplace matters and strictly professional. The instant messaging application shouldn’t be used to share jokes, GIFs, memes, or other silliness in excess. As always, moderation is key here.
  • Don’t rely too much on it: Not all conversations should be held through your instant messaging platform. It’s important that you keep in mind certain conversations are better had in person or via email.

What are your thoughts on instant messaging in the workplace? Be sure to let us know in the comments.

Comments

 
No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, 22 October 2019
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Tip of the Week Technology Cloud Privacy Hackers Hosted Solutions Best Practices Backup Internet Business Business Computing IT Services Productivity Business Continuity Google Hardware Malware Software Windows 10 Miscellaneous Disaster Recovery Innovation Computer Microsoft VoIP Mobile Computing Mobile Device Management Efficiency Data Windows Workplace Tips Smartphone Managed Service Provider Server IT Support Network Security Mobile Devices Save Money communications Upgrade Email Virtualization Chrome Best Practice Small Business Office Budget Android Holiday Employer-Employee Relationship User Tips Hacking Microsoft Office IT solutions Network Data Management BYOD Outsourced IT VPN Information Technology Quick Tips Telephone Systems Recovery Application Apps Managed IT Communication Computers Gmail Saving Money Bandwidth The Internet of Things Tablet Remote Computing Social Engineering Ransomware Business Intelligence Operating System Hard Drives Disaster Automation Lithium-ion battery Wireless Technology Going Green Firewall Managed IT Services Avoiding Downtime Government Streaming Media Telephony Administration Mobility Big Data Cybercrime Office Tips Private Cloud Remote Monitoring Browser Risk Management Network Congestion Smartphones Health Phone System Proactive IT Cost Management BDR Spam Facebook Gadgets WiFi DDoS Customer Service Biometrics Alert Password Passwords Social Humor Hosted Solution Unified Threat Management Data Breach Domains Access History Customer Relationship Management Mouse Transportation PowerPoint Entertainment Law Enforcement App Regulations Avoid Downtime Robot Instant Messaging Presentation Wearable Technology Reputation Virtual Desktop SaaS Reliable Computing Tech Support Networking Bluetooth Data storage Phishing Running Cable Business Management Maintenance HaaS Human Resources Internet Exlporer Shadow IT Fax Server User Google Drive Education User Error Colocation IT Technicians Uninterrupted Power Supply Cameras Document Management Best Available Applications Bloatware Storage hacker Save Time Internet of Things Analytics Printer Collaboration Laptop Trending iPhone Shortcut HIPAA Benefits Sports Printer Server Social Media SharePoint Touchpad Update Distributed Denial of Service Search Safety Branding Files Teamwork Two-factor Authentication Near Field Communication Excel eWaste Money Retail Emergency WIndows 7 Chromecast Meetings Operating Sysytem intranet Cybersecurity IT service Managing Stress Administrator Virtual Reality Antivirus Marketing Apple Saving Time Television Computer Accessories IT consulting Science Solid State Drive Buisness